ChatGPT

Use it when

You can describe the task in words and want to work back and forth.

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Give it a real audience, desired outcome, source material and constraints.

You still do

Supply context and decide whether the answer fits reality.

Use it when

You need a recent fact, a current recommendation or a quick source-backed answer.

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Ask for the latest answer in your location and request primary sources.

You still do

Open the sources and check that they support the answer.

Use it when

The question affects a real decision and a quick search is not enough.

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Describe the decision, scope, preferred sources and what would change your mind.

You still do

Judge source quality, missing perspectives and whether the conclusion applies to you.

Use it when

The answer should come from material you already have.

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Ask for a data-quality check before asking for conclusions or charts.

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Protect sensitive information and validate important calculations.

Use it when

You return to the same body of work and are tired of repeating the context.

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Create one Project for one clear outcome, then add a short working brief.

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Keep the context current and separate work that should not share information.

Use it when

Talking is easier: for brainstorming, language practice, accessibility or hands-busy work.

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Ask it to interview you one question at a time, then summarise your thinking.

You still do

Review any details that may have been misheard or oversimplified.

Use it when

A visual example will communicate faster than more words.

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Describe the purpose, subject, composition, mood, colours and what must not appear.

You still do

Provide taste, check accuracy and confirm you have the right to use the result.

Use it when

A reminder, briefing or check needs to happen repeatedly.

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Schedule a narrow weekly briefing with a clear location, topic and output format.

You still do

Review the result and stop tasks that no longer help.

Use it when

The useful information lives outside the chat and a supported connection exists.

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Start read-only with a low-risk information-finding task.

You still do

Understand permissions and approve consequential actions carefully.

App access and controls depend on plan, region and workspace settings.

Use it when

The task spans multiple sources and needs a deliverable, not just an answer.

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Give it a brief, files, quality bar and checkpoints where it should wait for you.

You still do

Direct the work, approve key choices and review the final deliverable.

Use it when

The outcome is working software rather than an explanation about code.

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Give it the repository, desired behaviour, constraints and acceptance checks.

You still do

Own the product decision, review changes and approve deployment.